FedEx TSP Compliance Checklist for 2026

Running a FedEx Linehaul operation means staying on top of a long list of compliance requirements. Miss a deadline or let a document lapse, and you risk fines, service failures, or even losing your contract. This checklist covers every major compliance obligation TSPs need to track in 2026 so nothing falls through the cracks.

Bookmark this page and review it quarterly. Better yet, assign each section to a specific person on your team so there’s clear accountability for every item.

IVMR Requirements and Deadlines

Individual Vehicle Mileage Reports (IVMRs) are one of the most important — and most time-consuming — compliance tasks for FedEx Linehaul contractors. FedEx requires detailed mileage records for every vehicle in your fleet, broken down by jurisdiction.

• ☑ Submit IVMRs monthly or as required by your FedEx operating agreement
• ☑ Ensure mileage data matches GPS/ELD records for accuracy
• ☑ Retain copies of all submitted IVMRs for at least 5 years
• ☑ Reconcile IVMR data with IFTA and IRP filings each quarter
• ☑ Verify that total IVMR miles across all jurisdictions match your odometer-based total miles for each vehicle

IVMRs feed directly into your IFTA and IRP filings. If your IVMR data is wrong, everything downstream is wrong too. Automating IVMR generation from GPS data eliminates the most common source of errors.

IFTA Quarterly Filing Dates

IFTA returns must be filed every quarter. Mark these deadlines on your calendar and set reminders at least two weeks in advance:

• ☑ Q1 (Jan–Mar): Due by April 30, 2026
• ☑ Q2 (Apr–Jun): Due by July 31, 2026
• ☑ Q3 (Jul–Sep): Due by October 31, 2026
• ☑ Q4 (Oct–Dec): Due by January 31, 2027

Late filings incur penalties and interest. If you file more than 30 days late, some jurisdictions will revoke your IFTA license, which means your trucks cannot legally operate across state lines. Even if you owe nothing, you must still file a zero-dollar return to remain in good standing.

IRP Registration Renewal

The International Registration Plan (IRP) requires annual renewal. Your apportioned registration fees are based on the percentage of miles driven in each jurisdiction.

• ☑ Verify your registration renewal date (varies by base jurisdiction)
• ☑ Ensure mileage data is accurate before renewal — inaccurate data means overpaying or underpaying
• ☑ Update your fleet list to add new vehicles and remove sold or decommissioned units
• ☑ Keep cab cards current in every vehicle
• ☑ File for temporary authority (trip permits) when operating in jurisdictions not yet on your registration

IRP fees are directly tied to your mileage allocation. Inaccurate mileage means you’re either overpaying (wasting money) or underpaying (risking penalties at audit). GPS-based mileage tracking ensures your registration fees are correctly apportioned.

HOS Compliance Requirements

Hours of Service (HOS) violations are among the most scrutinized areas in trucking compliance. As a TSP, you are responsible for ensuring your drivers operate within federal HOS limits.

• ☑ Confirm all vehicles are equipped with a registered, compliant ELD
• ☑ Monitor daily driver logs for violations (11-hour driving limit, 14-hour window, 30-minute break rule)
• ☑ Review weekly 60/70-hour limits for each driver
• ☑ Document and address any unassigned driving time on ELD records
• ☑ Ensure drivers understand the 34-hour restart provision and use it correctly

HOS violations don’t just result in fines — they affect your CSA scores, which FedEx monitors closely. Repeated violations can jeopardize your contract. Proactive monitoring is far cheaper than reactive damage control.

Drug & Alcohol Testing Compliance

FMCSA requires a comprehensive drug and alcohol testing program for all CDL drivers. Non-compliance carries severe penalties.

• ☑ Conduct pre-employment drug testing for all new drivers
• ☑ Maintain random testing pool with required testing rates (50% drug, 10% alcohol in 2026)
• ☑ Query the FMCSA Drug & Alcohol Clearinghouse for all driver hires and annually for existing drivers
• ☑ Document all reasonable suspicion, post-accident, return-to-duty, and follow-up tests
• ☑ Ensure your Designated Employer Representative (DER) is trained and current

Clearinghouse queries are mandatory. Failing to check a driver’s record before hiring them — or missing an annual query for an existing driver — can result in significant FMCSA penalties and liability exposure if an incident occurs.

Vehicle Inspection & Maintenance Records

Maintaining a documented vehicle maintenance program is both a FMCSA requirement and a FedEx contractual obligation.

• ☑ Conduct and document annual DOT inspections for every vehicle
• ☑ Collect and review Driver Vehicle Inspection Reports (DVIRs) daily
• ☑ Maintain a preventive maintenance schedule with documented service records
• ☑ Address and document all reported defects within required timeframes

Insurance Requirements

Adequate insurance coverage is required by both federal law and your FedEx contract.

• ☑ Maintain minimum $750,000 liability coverage (or higher as required by your agreement)
• ☑ Verify cargo insurance meets FedEx contractual minimums
• ☑ Confirm workers’ compensation coverage is current in all operating states
• ☑ Set renewal reminders at least 60 days before policy expiration to avoid lapses

An insurance lapse, even for a single day, can trigger contract default provisions. FedEx monitors insurance status closely, and driving without coverage exposes you to catastrophic financial risk.

Staying on Top of It All

This checklist covers a lot of ground, and that’s the point — TSP compliance is a year-round, multi-faceted responsibility. The contractors who stay ahead of these requirements aren’t the ones with the biggest teams; they’re the ones with the best systems. Automating the data-heavy items on this list (IVMRs, IFTA, IRP mileage, HOS monitoring) frees you to focus on the items that require human judgment, like driver management and insurance decisions.